Police Report Requests:

A link to the application form is below. Please read this page carefully before submitting.

Requests:

Public records contained in the police department will be available for inspection and copying at the North Coventry Township Police Department during normal business hours, Monday through Friday, 8:00 A.M. to 4:00 P.M. with the exception of holidays.

Police department open records requests shall be in writing and must be signed by the requestor. North Coventry Township Police Department open records requests shall be directed to the Chief of Police at the North Coventry Township Police Department at 845 S. Hanover St. Pottstown, PA 19465. Written requests shall include the date of the request, the name and address of the requester and a clear description of the records sought.

Open records request may be submitted by mail, facsimile (610) 326-2925, or in person and shall include a name and address to which the North Coventry Township Police Department should address its response. The North Coventry Township Police Department will not accept oral or anonymous requests for records. A Right-To-Know request form is available on the North Coventry Township Police Department web page in a PDF format.

IMPORTANT NOTICE: Under the Right-To-Know Law, INVESTIGATIVE REPORTS (i.e. Incident reports and police reports) are exempted from the definition of a "public record", therefore any such request will be denied.

Fees:

• Copies - .25 Cents per page
• Certification of a Record - $1.00 per record
• Notary Fees - Actual Cost
• Specialized Documents (blue prints, color copies, non standard sized documents) - Actual Cost
• Facsimile/Microfiche/Other Media - Actual Cost
• Postage Fees - Actual Cost of Mailing
• Accident Reports - $15.00 (Accident reports will be furnished to any person involved in the accident, his attorney or insurer and to the Federal Government, the registered owner, branches of the military service, Commonwealth Agencies and to officials of political subdivisions and to agencies of other states and nations and their political subdivisions).
• The Police Department shall require pre-payment if the total fees are estimated to exceed $100.00 (One Hundred Dollars).

Response:

The Police Department shall make a good faith effort to provide the requested public records as promptly as possible. Police Department employees shall cooperate with those requesting records to review and/or duplicate original Police Department documents while taking reasonable measures to protect Police Department documents from the possibility of theft and/or modification.

All personal information, such as dates of birth and/or social security numbers from all persons mentioned in any records shall be redacted by the Police Department to help eliminate the possibility of identity theft.

The Chief of Police shall review all written requests for access to public records. As soon as possible, but no later then five business days after receiving a written request to access public records, the Chief of Police shall respond to all such requests in a manner consistent with Act 3 of 2008, Right to Know Law.

Under the Right-To-Know Law, investigative reports are exempted from the definition of a "public record", therefore, any such request will be denied. Criminal history information is not accessible under the Right-To-Know Law, but may be obtained through the submission of a Request for Criminal record Check, Form SP 4-164, which is available on the Pennsylvania State Police website (www.psp.state.pa.us) all such requests will be referred to the Pennsylvania State Police. The North Coventry Township Police Department does not possess or retain investigative or administrative information for other state or local agencies; therefore, such requests will be denied.

Appeals Process:

If a written request is denied or deemed denied, the requester may file exceptions within fifteen (15) business days of the mailing date of the response or within fifteen (15) business days of a deemed denial with the:

Office of Open Records

313 West Market Street
Suite 6702
West Chester, PA 19380-0989

Appeals Officer:
Deb Ryan, District Attorney

Chester County District Attorney's Office
201 West Market Street
P.O. Box 2746
West Chester, PA 19380-0989

Phone: (610) 344-6801

Right-to-Know Request Form: